Certified Course

Module 1: Compliance Starts with Admissions

• Define "regular student," "approved program," and "matriculation"; and help to define an effective and compliant admissions process.
• Help to create institutional policies and procedures to ensure that all students possess proper high school credentials or an acceptable equivalent as well as developing a procedure to be able to filter out credentials from unaccredited schools and diploma mills.
• Describe the restrictions on compensation structures for admissions personnel and provide strategies for evaluating employee performance and rewarding exceptional performance within regulatory constraints.
• Differentiate between appropriate disclosure of financial aid information to prospective students and inappropriate packaging of financial aid by admissions personnel.
• Define "misrepresentation" and recognize both inappropriate and marginal statements or activities while ensuring that all necessary disclosures are in place prior to enrollment.

Module 2: Academics

• Introduce the concept of "institutional eligibility" and examine the differences and interactions between state licensing rules, accreditation rules, and federal regulations.
• Examine the mandatory components of any "Federal Academic Progress" standards.
• Create institutional policies that are both compliant and pedagogically appropriate.
• Differentiate between the various types of student discontinuances and properly record dates of attrition in compliance with federal regulations.

Module 3: Student Accounts (Bursar)

• Develop and assess internal processes for the timely and accurate accounting for all federal funds.
• Evaluate institutional processes for the posting of federal funds to an individual student's account. Identify the circumstances under which excess funds must be refunded, and processed in a timely manner.
• Define the notification requirements for federal loan disbursements and develop proper procedures for notifications.
• Recognize "potential internal control", "separation of function", and "conflict of interest" situations and be able to assess the how to correct problematic issues.

Module 4: Campus-Wide Compliance Issues

• Develop institutional policies and procedures to protect the privacy of student information both electronically and within personal interactions.
• Create institutional policies and procedures to comply with federal regulations regarding student and employee safety including the publication of an Annual Security Report (ASR).
• Utilize technology to prevent the unlawful copying and distributing of copyrighted material from the institution's computer network system.
• Outline required "consumer information" and build compliant systems for the distribution of this material to the community.

Module 5: The Roles of Compliance Team Members

• Define institutional objectives and staff responsibilities within the context of a "federal compliance team" and build structures to promote and monitor compliance throughout the institution.
• Educate all faculty and staff and monitor compliance across campus, including serving in a leadership role among the management group within the team.
• Identify specific regulatory issues within departmental areas of responsibility, while serving in a support role for fellow managers as a member of the "federal compliance team."
• Recognize professional employee and departmental compliance responsibilities, and be able to identify and report non-compliance to management personnel.